Know a nonprofit running on vibes and spreadsheets?
If you work with small nonprofits, you've seen it → the donor system held together by one person's memory, good intentions, and a lot of catch-up emails sent after hours.
We fix that. And if you send someone our way, we'll make it worth your while.
We build the things they have been putting off
Nonprofit Automation Agency builds done-for-you donor stewardship systems for small and mid-sized nonprofits. We connect their tools and build the automated workflows that make sure every donor gets thanked, welcomed, and nurtured — without anyone having to personally remember to do it.
The org you’re picturing right now
Best fit:
$500K–$10M in annual revenue, lean team (1–10 staff)
Has a CRM (Bloomerang, Salesforce, Little Green Light) but knows they're underusing it
Donor retention is slipping and there's no bandwidth to fix it
Ready to invest in an operating system → not just patch something
We do our best work when we believe in the mission. If you're not sure if an org is a fit, here’s more about our company values.
What we actually show and build
Our flagship service is Autopilot. This project is a fully done-for-you setup that includes a tech stack audit, full tool integration, five automated donor stewardship workflows, and copy written in their voice.
We also have lighter-touch options and a $25/month DIY membership for teams that aren't ready for a full build.
A few things to know before sending some
We're not a good fit if:
Leadership isn't aligned on investing in this
They want a quick fix with no internal commitment
Data is a disaster and they're not willing to clean it up
Not sure? Just ask. We'd rather have a quick conversation than a referral that doesn't go anywhere.
We pay you for good introductions
We offer a 10% referral fee on any project that closes from your introduction. Paid once the engagement begins. We try to keep it simple.
Let's make sure we’re on each other’s radar.
If you work with nonprofits and want to know who to call when the donor system conversation comes up… send me an email → rachel@nonprofitautomationagency.com
“From 35% to 50% retention in under a year.” — H.O.P.E. Inc.
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“$41,893 year-end (vs $23K previous year)” — Mosaic Youth Theatre
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“$18,500 recovered in 90 days.” — Data Cleanup Client
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“It's made everything so much easier—even my admin says it's easier. It helped prepare us for the growth we're working for.” — 35% → 50% retention. Email opens nearly doubled. Click rates tripled. Kenita Executive Director, H.O.P.E., Inc. “It used to take me 6 months to onboard new donors. Now it's done in 6 minutes.” — 85% of new donors onboarded within 6 minutes of giving. Personalized welcome sequences increased new donor engagement by 22%. Client “I used to dread data — now it's our secret weapon.” — CRM records improved by 30% in completeness within 90 days. Lapsed donor campaigns recovered $18,500 in "lost" gifts. Client “We got 20 hours a month back and it shows in our fundraising results.” — Client
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“From 35% to 50% retention in under a year.” — H.O.P.E. Inc. ⚡︎ ⚡︎ ⚡︎ “$41,893 year-end (vs $23K previous year)” — Mosaic Youth Theatre ⚡︎ ⚡︎ ⚡︎ “$18,500 recovered in 90 days.” — Data Cleanup Client ⚡︎ ⚡︎ ⚡︎ “It's made everything so much easier—even my admin says it's easier. It helped prepare us for the growth we're working for.” — 35% → 50% retention. Email opens nearly doubled. Click rates tripled. Kenita Executive Director, H.O.P.E., Inc. “It used to take me 6 months to onboard new donors. Now it's done in 6 minutes.” — 85% of new donors onboarded within 6 minutes of giving. Personalized welcome sequences increased new donor engagement by 22%. Client “I used to dread data — now it's our secret weapon.” — CRM records improved by 30% in completeness within 90 days. Lapsed donor campaigns recovered $18,500 in "lost" gifts. Client “We got 20 hours a month back and it shows in our fundraising results.” — Client ⚡︎ ⚡︎ ⚡︎
Trusted by more than 3,800 nonprofits.
About us
Rachel Bearbower
I’ve been in the trenches of an underfunded, under-resourced nonprofit. I was an Executive Director doing exactly what you might be doing right now — and then I missed thanking a major donor.
That moment changed everything.
Not because I didn’t care. Because I didn’t have a system.
That’s when I became obsessed with building donor stewardship systems that actually work — so nonprofits can stop trying to do more with less, and you never have to carry that guilt again.
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Tech audit + smart integrations
◾️ We assess your current stack and cut the noise
◾️ Recommend the most efficient tools (yes, including pricing)
◾️ Integrate platforms so data flows cleanly and automatically
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5 automated donor workflows
◾️ Stewardship designed to actually happen
◾️ Touchpoints built from proven behavior patterns
◾️ Fully implemented across your CRM + email platforms
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Copywriting that sounds like you
◾️ We write all your donor sequences for you
◾️ Includes: welcome, nurture, thank-you, lapsed, second gift
◾️ 90-min storytelling session + brand messaging doc included
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Clean, migration-ready data
◾️ We prep, clean, and map your data
◾️ Act as your translator between CRM reps and your team
◾️ Keep your systems usable and your staff confident