You can’t build the future with yesterday’s tools
Here’s how three nonprofits stopped the cycle of manual overwhelm — and scaled trust, retention, and recurring revenue.
These aren't just case studies
They’re proof that sustainable, automated stewardship is not only possible, it’s transformational. Each of these nonprofits came to us overwhelmed by manual processes and disconnected systems.
They left with confidence, capacity, and systems that finally work for them.
Explore their stories. Then let’s talk about yours.
❝ We got 20 hours a month back and it shows in our fundraising. ❞
— Client testimonial, 2024
H.O.P.E., Inc.
From 35% Donor Retention → 50% Donor Retention
When Kenita came to us, her team was drowning in manual stewardship and outdated tech.
After a full system overhaul — including ESP migration, donor journeys, and handwritten thank-you automation — H.O.P.E. didn’t just increase engagement… they took back control.
❝ It’s made everything so much easier—even my admin says it’s easier. It helped prepare us for the growth we’re working for. ❞
— Kenita Smith, Executive Director, H.O.P.E, Inc.
Animal Harbor
From Manual Mayhem → 162% Increase in Recurring Revenue
Disconnected tools and flatlined retention were holding this passionate animal welfare team back.
After we unified their systems and launched 5 automated workflows, they saw major lifts in giving, engagement, and average gift size — all while spending less time.
❝ A home run would look like a highly engaged community and more mission impact… and now we have the tools to make that happen. ❞
— Emily Holland, Executive Director, Animal Harbor
Pockets Change
From Siloed Chaos → A Rhythmic, Responsive Donor Journey
This vibrant org wanted systems that matched the soul of their mission. We brought their platforms into harmony, built custom workflows, and cleaned up legacy tags.
The result? A doubling of their email list and click rates up 357% — with their voice leading the way.
❝ Imagine someone opening an email that’s automated, but feeling like you just sent it because it’s written so well in your voice…It’s magical. ❞
— Andrea Fererro-Haggery, Executive Director, Pockets Change
Your mission deserves this too
The right systems don’t replace the human touch — they make sure it actually happens.
If you’re ready to stop reacting and start stewarding at scale, let’s talk.
Guaranteed support. Proven results.
Every Autopilot project includes 1:1 implementation, full documentation, and systems your team actually wants to maintain.
Because real sustainability protects both your donors and your people.
Is this you?
“We know what to do, we just can’t get to it.”
“Our data’s a mess — and no one has time to fix it.”
“We’re stuck in manual mode, even though we’re growing.”
“Our donors deserve better than this.”
You don’t need another tool. You need a system. Let’s build it — together.
FAQ
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I hear you—nonprofits are always juggling a million priorities.
But here’s the thing: you’re already losing hours every week to manual follow-ups and missed opportunities.
This process is designed to save you time, not take more of it. We handle the heavy lifting—tech setup, copywriting, and workflow implementation—so you can focus on your mission.
The duration of every project can vary slightly, but most take between 18 and 24 weeks.
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I get it—budgets are tight. But think of this as an investment that pays you back.
Automating donor stewardship can save your team 75+ hours a month (that’s 900 hours a year!) and reduce burnout.
Plus, a 10% boost in donor retention could mean thousands of extra dollars for your organization every year.
Plus, we offer 6-month payment plans to make this work for lean teams with big goals.
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You don’t have to be. We set everything up, integrate your tools, train your team, and stick around to make sure it all works.
We build it to be sustainable — and easy to manage long after we’re done.
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Not with us. Everything is built around donor trust — with human-centered messaging, personal tone, and meaningful touchpoints.
Automation doesn’t replace relationships — it protects them.
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Every system I build is tailored to your organization’s specific needs, goals, and voice. This isn’t a cookie-cutter approach—it’s customized to you.
My clients have seen donor retention jump by 10%, lapsed donors return, and monthly donor loyalty grow. I’ll work with you to make sure you get the results you need.
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That’s common. The difference is in the implementation.
We don’t just install tools — we build the full system, customize it to your voice, and stay involved until it works.
And it does: clients consistently see better engagement and retention within weeks.
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Only if they’re the wrong emails.
What donors actually get tired of is irrelevant, robotic, or repetitive communication.
Autopilot fixes that. We create thoughtful, well-timed messages tied to real behavior — so your emails feel personal, not pushy.
The result? Higher engagement, stronger relationships, and fewer lapsed donors.